Office Assistant

About us

Auto's Verschueren is a well-established name in the automotive sector, specialising in the sale of young, quality second-hand cars. Quality, proper preparation and a professional presentation of vehicles are central to everything we do.

AVI Mobility is our sister company and acts as a B2B service partner for car dealerships. We take care of the technical, cosmetic and logistical preparation of vehicles prior to sale, delivery or remarketing.

Working at Auto's Verschueren and AVI Mobility means working in a new, spacious workshop with modern machinery and the best materials. Clear processes, structure and, above all, respect for craftsmanship and quality.

Job description

As an Office Assistant, you support the daily administrative, bookkeeping and organisational follow-up. You ensure the correct processing and follow-up of invoices, vehicle files and insurance. You keep the mailbox and phone lines running accurately so that day-to-day operations stay efficient and clear.

Invoicing

Following up and processing purchase and sales invoices
Entering invoices via Exact Online and Zenvoices
Following up on outstanding or irregular situations, such as credit notes, advance payments, payments, or supplier and customer questions about invoicing
Linking invoices and related documents to the correct vehicle, so every car file is complete and easy to consult

Fleet & insurance

Following up the administration of company cars and replacement vehicles
Correctly processing and following up number plates, contracts, insurance and vehicle changes
Drawing up stock lists, keeping them up to date and improving them where possible
Putting insurance files and claims in order administratively
Following up warranty files administratively

Administration & reception

Following up the mailbox, phone lines and general administration, with a customer-friendly and professional approach
Correctly registering, following up and forwarding questions from suppliers, customers and colleagues where needed
Keeping vehicle documentation neatly filed and complete, including certificates of conformity, contracts and relevant documents
Preparatory work regarding prevention and protection at work
Supporting reception when needed

Who are we looking for?

Competencies

Precise and organised
Reliable and discreet
Customer-friendly and polite
Independent and proactive
Able to handle pressure and prioritise
Flexible in a family-run SME

Practical skills

Good knowledge of Excel and Office in general
Knowledge of Exact Online is an asset
Experience with, or willingness to quickly learn, Apple software
Basic knowledge of French and English, especially spoken
Strong administrative insight and a structured way of working

Education & experience

Preferably a bachelor's degree or equivalent experience
A few years of relevant administrative or bookkeeping experience is desired
Attitude, precision and reliability matter at least as much as a diploma or sector experience

What do we offer?

A versatile role where you bring structure to daily operations and make a real impact on the company
A permanent, full-time contract on a 40-hour week with 12 additional days off (ADV)
Working within a stable and professional company
A family-like working environment
Modern facilities at a new location
Fair pay and fringe benefits based on knowledge and experience
A company car is negotiable

Contact us

Are you strong in administration, precise, and do you get energy from bringing structure to a dynamic automotive environment? Then we'd love to get to know you.

Apply